6 Essential points for booking an event photographer.

1   What do you actually want and what are your’s and your clients requirements and expectations?

Here at Smartpicsuk® we are accustomed to receiving vague enquiries about “booking a photographer for a couple of hours in London” or wherever. We won’t be able to give any recommendations and certainly won’t be able to quote a price without having some idea of your needs.

2   Expect a potential photographer to ask questions about the venue, the number of guests,the type of function and even if guests are bringing partners or whether the event is themed. If they don’t then something is very wrong. Good communication between photographers and organisers prior to the event is essential to both parties.

Awards event photography London
Kate Blanchett BAFTA awards ceremony London

3   What is your budget?

Again you need to have an idea of your budget and as in point 1 exactly what is required as the cost will be dependent on many factors such as do you need on site photo printing by another team member. Make sure you understand all costs involved to avoid unpleasant surprises later. Ask us for a bespoke quote it may be less than you imagined.

4   Are your prospective photographers event specialists ?

Event photography although it is very wide ranging and varied requires specialist skills ,some of which can only be gained by experience. Study the website and portfolio of a business to check they have a track record and relevant experience.

5   Is the business insured and certified for health and saftey requirements?

It may seem like a small box ticking exercise but there have been many occasions of late where photographers have turned up at an event only to be denied access by the venue management because of missing paperwork. Imagine that scenario in front of clients or guests or worse an important guest tripping over a light stand and injuring themselves. Who would you prefer them to sue, you or us ? Smartpicsuk® is insured for public liability claims up to £5 million ( more by prior arrangement) and we meet all health and safety regulations.

6   Do you wish your pictures to be distributed to the press or archived for future use ?

Many events need pictures to be sent out to the press or social media live from the event and you will need to ensure you have copyright and licensing rights included in your quote. Also ensure you will  have archived copies of your photographs to use in the future for instance publicity or marketing materiel for next years conference or show. It’s no good when you urgently need pictures and they are all on a USB stick or disk you have mislaid or discarded. All Smartpicsuk® commissions are archived on secure servers for a number of years.

These are just a few of the essentials you need to consider before booking and there will be many more. Get in touch now to ask questions and discuss how Smartpicsuk® can deliver the services you need.

 

One thought on “6 Essential points for booking an event photographer.”

  1. Some nice steps here; it’s amazing how often an event gets booked without one of these points being discussed – which can lead to major problems! A good list for event photographers and clients alike.

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